Anyone can write website copy. But not everyone can craft strategic and effective copy that does more than just “be there.”

In fact, most business owners end up filling their website with words that don’t bring any results.

So, as a professional website copywriter, I’ll teach you how to write website copy that sells (step-by-step).

But first, let me show you what you’ve actually been missing out on so far.

What should your website copy do for you?

Your website copy should be your best salesperson: working in the background for you 24/7—no breaks or holidays allowed.

More specifically, it should:

• Position you as THE go-to solution in your dream client’s eyes

• Attract your audience organically on Google

• Repel the wrong-fit customers (unless you’re happy to spend hours running random discovery calls or waste money on refunds?)

• Connect with your target prospects

• Actively sell your services rather than just describing your business

• Bring you new leads regularly 

Has your current website copy not being doing all this? Or perhaps your website is new so you’re writing it for the first time and want to start with a bang?

Then, here’s how to write website copy that does aaaaaaaaaaaaall that for you.  

Step-by-step guide on how to write website copy for your business

Disclaimer: this isn’t something you’ll get to do in one go as you read this blog post.

So, bookmark it right now and come back to it as you work your way through these steps.

Done? Let’s start. 

1. Get clear on your brand messaging

Brand messaging is how you talk and write about your business, what you focus on the most, and how you convey your value proposition to your dream audience.

This must be consistent across all your marketing channels.

And specifically, as soon as they land on your website, your audience should understand:

• Exactly what you do

• Whether it’s for them

• How this will benefit them / why they should care

But they won’t be able to do that if YOU are not clear on that first.

So, start here, and keep brainstorming until you get to a clear overview.  

2. Research, research, research

I know you’re here to learn how to write web copy, but take it from a professional copywriter: writing is actually the smallest part of copywriting (ironic, considering it makes up over 60% of the actual word!).

The biggest? Research, planning, and strategy.

Now, you might be thinking “Well, it’s different for you, because you write for different clients every time: I already know my business!”

But trust me: starting to write your website copy without getting clear on the following points is a risky game—even if it’s your business. Why?

Because you’d end up relying on assumptions or what you’re remembering, which isn’t the whole picture. 

So, instead:

• Get clear on your target audience – Who exactly are they? Be as specific as possible: when you try to target eVeRyOnE, you end up connecting with no one

• What are their pain points? – If they’re looking for your types of services, it’s because they’re trying to solve a problem (or two)

• How does your business fix them or help them overcome them? – This should create a strong contrast against their current situation

• What are your audience’s most common objections? – Even if they’re looking for your types of services, your audience is still coming up with reasons not to part with their own money (more or less subconsciously). For example, these might be “I could just do it myself” or “Maybe I can worry about this in a few months”

• What are the most impressive results you’ve achieved? – Anyone can say “I’m good at what I do” or keep it vague like “I’ll take your business to the next level”, but what can that look like in practice?

• Reread your testimonials and feedback – What do your clients value the most? What words do they use? This is also part of your voice of customer research: you’ll want to use terms your audience is already familiar with, not buzzwords and complicated jargon

• Remember your calls, and go through your email exchanges – This will help you identify more pain points, objections, and common patterns

• Analyse your competitors – Look at their website copy (for example, did they bring up some points you hadn’t thought of?), testimonials, and reviews (are there any negative ones you can keep in mind to set your business apart?)

• Lurk where your audience is active – From your own social media posts to shared communities and forums like Reddit: what does your audience have to say when it comes to your industry and types of services? Once again, this step is also useful for voice of customer research 

3. Find your keywords

Learning how to write website copy that sells is a game-changer for your business. But if you don’t optimise it for SEO, who’s going to read it?

Sure, you can direct your existing audience to your website. But why exactly would you want to miss out on those who’re actively looking for your types of services on Google?

If you forget about them, they’ll find your competitors instead. Harsh but true.

Now, don’t get me wrong: nobody can guarantee that you’ll show up on Google’s first page. There are too many factors that influence those rankings, and you haven’t got any control over some of them.

But when you optimise your website copy for the keywords that your audience is searching, you’re giving yourself the very best chances—and why leave them to your competitors?

So:

• Use one of the best free or affordable keyword research tools (as a beginner, you can start with Google Keyword Planner)

• Look for your type of business, services, or products to find the best keywords to describe them: what are people actually searching for? (Psst: it might not be your first guess)

For example, some of my clients found me because they were looking for a “website copywriter”, a “copywriter for female entrepreneurs”, or “website copywriting services.”

BONUS TIP: you can’t just upload your new copy, never touch your website again, and hope it magically gains traction on Google! You must blog on it regularly, too. This will also allow you to target the biggest chunk of your audience: those who’re trying to find out more about their pain points and/or your industry but aren’t ready to invest just yet. A win-win!

4. Plan your website copy structure—and keep it simple

Maybe you’re building your website from scratch. Perhaps you already have one and are looking to replace its copy. Either way, make it or keep it as simple as possible. 

• Identify your main goals – What do you want your website copy to promote the most? For example, this could be selling your premium offer and getting more newsletter subscribers

• Plan the right website pages and an intuitive menu – You don’t want to overwhelm your audience with endless menu items! Otherwise, they won’t know what they should actually click next

Now, the latter really depends on your type of business, of course. However, a popular menu structure is:

• Home page

• About

• Services (overview)

• Pages for each individual service

• Contact

But you might benefit from additional pages like a portfolio, success stories, sustainability, etc. 

5. Write your website copy for your audience, NOT yourself

You’re here to learn how to write website copy that actually sells, right? Then, remember you’re not the one buying your offers: your audience is. 

So, you shouldn’t write your website copy in a way that strokes your ego, impresses your family, or matches your personal taste.

You must write it in a way that connects with your audience and gets them to take action. That’s all that matters! 

So, here are some mindset shifts and points to consider (and never lose sight of):

• Always write your website copy with your audience in mind – What do they need to know? Hint: NOT that “I’m passionate about what I do”

• Address them directly – In fact, try and use “you” more often than you say “I/we”

• Your audience is the hero of the story – Don’t make the mistake of positioning yourself as the hero! You’re the trusted guide who’ll help them achieve their happy ending (which is still pretty cool, isn’t it?)

• Focus on the benefits of your services, not their features – For example, Apple didn’t try to sell the first iPod by saying “5GB of storage”. They said “1,000 songs in your pocket” (I know that’s not as impressive today, but come on: this was all the way back in 2001!)

• Use the “so what?” test – When you write your website copy, put yourself in your dream client’s shoes and, after every paragraph, ask yourself: “So what? Why should I care?” If you can’t answer it, that section needs to be reworded or removed altogether

• Use your audience’s language – Refer to your voice of customer research when writing website copy for your business

• Spin your brand story – Storytelling in marketing leads to +30% conversions when used correctly! And that’s why your brand story must position your audience as the hero and show them the transformation you’ll bring about for them

Fine-tune your brand story with my FREE Storytell to Sell✨ workbook

6. Write a draft for each page

What you actually include and focus on will really depend on your unique business and goals. However, here’s a website copywriting plan that tends to work for most.

Home page

Use it to provide a clear overview of your business and to then direct your visitors to the right page or next step for them.

Some key sections:

• Above the fold (everything they see before scrolling down): this should clarify exactly what you do, who for, and how it benefits them, as well as offering your main calls to action

• Connecting with your audience’s pain points and presenting your business as the obvious solution

• Clear breakdown of your services with links to the relevant pages

• Short about section linking to the About page

• Newsletter or lead magnet section

About

This page should show your audience why they can trust you with their money—and why they should choose you.

So, you can cover:

• How your own experience and mission is relevant to your audience

• Why you’re the best possible person for it (e.g. experience, background, certifications, etc.)

And don’t treat it as a dead page: add a call to action at the end (for example, to head to your Services page)

Services

Build it as an overview of all your services to help your audience identify the right one for them at this stage:

• Have smaller sections for each of them

• Include direct calls to action

Individual service pages 

The aim here is to sell that service (duh)

• Offer a clear overview of that offer (much like your above-the-fold section on your home page, but focusing on this service alone: what it is, who it’s for, how it benefits them)

• Connect with your audience’s pain points

• Offer them a solution

• Remind them of why they should trust you

• Tackle their most common objections

• Clarify everything that's included (but try and focus on the benefits rather than features alone)

• Include plenty of social proof, like previous results or client testimonials

• Wrap it all up, and paint a picture of the final outcome

• End it with a strong call to action (but scatter a few more throughout the page)

Contact

Don’t just have a sad contact form without any kind of context!

• Remind your audience of why it’s important that they take action or give them a final nudge

• Clarify what happens next (for example, if they have to submit a form, you could mention that you’ll get back to them within 2 working days)

BONUS TIP: add social proof throughout your core pages too, starting from your Home

7. Optimise your new website copy for SEO

Remember those keywords I told you to look for? 

Whenever possible, every page should target a main one, but you can also use similar keywords to complement it and help your audience find you.

Try and use your keywords in:

• Titles and headings

• The first 100 words of your copy on that page

• A few times within the text

• Anchor text (the clickable words of a link)

• Image alt text

• Your meta description 

but only when it feels natural. Don’t force them! Nobody likes to read a robotic text.

You also need to use your headings hierarchically—which, in this case, is just a fancy way of saying “in the right order”.

Don’t skip this step, because wrong headings are one of the mistakes I encounter the most when I review website copy written by someone who isn’t a professional SEO copywriter!

• Have only one heading 1 per page (your title)

• Then, introduce the next core section with a heading 2 (e.g. “Has your graphic design been holding you back?”)

• If the following section is still very much related to that one, use a heading 3 (for example, “How your current graphic design is sabotaging your business”)

• If it covers a completely different point, then it should be a heading 2, meaning that it has same value as the previous one (e.g. “Here’s how we’ll change that”)

• And so on

Whatever you do, don’t ever use your headings to format your text and make a random sentence pop. Not to be dramatic, but that would DESTROY your SEO.

8. Edit your website copy, and make it easy to read

As they say, “kill your darlings.” Just because YOU like a specific word or sentence, it doesn’t mean you should keep it. 

So, while learning how to write website copy is key, I’d say that editing your first draft is just as important.

How to edit your website copy:

• Get straight to the point, and remove all the fluff (like “Welcome on my website”)

• Remember that the goal of each line is to get your audience to read the next 

• Still, most people will skim it (that’s where my readability tips will come into play soon)

• Clear > clever – Don’t say something vague like “I offer business solutions” just because it sounds fancy. What does that actually mean? Is it a consultancy service? Software? Be specific!

• Once again, remember the “so what?” test

• Read your website copy out loud (I promise it makes a huge difference!)

How to enhance its readability: 

• On each page, divide your website copy into sections with headings

• Use shorter paragraphs: nobody wants to read a huge block of text

• Use bullet points 

• Use bold (sparingly) to highlight your key concepts and make things even easier for anyone who’s skimming your website copy

9. Use your website copy to inform your design (NOT the other way around)

If you’re updating your existing web copy, don’t try and force your new text into your old sections.

And if you’re learning how to write website copy for a new website, plan its design around your structure and words.

This will allow you to highlight the most important sections and make the entire copy easy to read.

That’s why I always wireframe it before delivering it to my clients—to help them get the very best out of it.

Because here’s the truth: you can learn how to write copy for your website or hire the best copywriter… but if you then upload it as one block of text? Or mess up its design?

Your audience will struggle to read it—and they might easily give up.

So, make your website copy and design work together strategically.

10. Proofread your website copy again, even after you’ve uploaded it

I swear some typos only show up after you’ve hit “publish”!

So, read your website copy again and look for:

• Typos

• Repetitions (that’s why reading it out loud is key)

• Consistency in spelling and styling (e.g. whether or not you’re using the Oxford comma, ampersands or “and”, etc.)

You can also use proofreading tools like Grammarly. 

11. Refer to your website copy through the rest of your marketing and content 

Another common mistake I encounter when working with new clients?

Their website copy tells one story, their LinkedIn profile a different one, their Instagram is a separate thing altogether, and so on.

Nope, nope, NOPE. 

Your brand messaging and story should be consistent no matter where your audience is reading about your business.

Otherwise:

• They’ll get confused

• They’ll struggle to understand what your business is actually about

• They won’t remember it

• They won’t automatically think of you when they’re ready to invest

So, don’t ever lose sight of the brand messaging and story that you crafted when writing your website copy. In fact, you can (and should) even use the same wording in some cases. 

For example, the top section of your home page and your social media bios should be extremely similar.

Some website copy examples

It’s easier to learn how to write website copy when you see it in action.

So, here are some examples of the strategic copy that I’ve written for some clients after clarifying their brand messaging.

Key elements:

• what type of business this is (“boutique web design agency, digital consultancy, and learning platform”)

• who for (“female high-flyers”—like them)

• how it benefits them (“take off by starting your own business”, “propel it forward and higher up” and, overall,“fly their business to their dream destination”) and what they can expect, specifically (“website, tools, and resources”)

• what they should do next (“find the right flight for you” or, if they’re not ready to invest, subscribe to their newsletter to “learn from our free tips & in-flight magazines”)

And another snippet:

See? Written with an actual strategy, focused on their audience, and crystal clear.

How I can help you 1:1

I hope my guide on how to write your website copy was useful!

But yeah, I can’t deny that it’s A LOT of work. 

So, if you’d rather leave it to a professional instead of wasting weeks on trial and error, check out the 🧲Magnetic Message & Web Copy Makeover✨

With my brand messaging and website copywriting offer, you’ll get:

🧲A clear and fine-tuned brand message positioning you as THE go-to solution in your dream client’s eyes

🧲A strategic brand story woven around your target audience and following a proven framework

🧲Powerful website copy that cuts through the noise, connects, and converts… even when you’re sleeping or enjoying some well-deserved time off

🧲All the right SEO keywords to help your audience find you organically on Google when they’re looking for your type of business

🧲Bespoke guidelines and frameworks so that you can always keep your brand story and messaging consistent, amplifying them through your content

Ready to become THE go-to solution in your dream client’s eyes in 3 weeks?

More #crafty blog posts on this topic:

What if, instead of struggling to get leads and wow them with what you do, you could attract them organically? And by the time they get in touch with you, they’re already sold?

That’s the power of magnetic marketing—and specifically, my 5 pillars.

I’ll show you exactly what you need to focus on to implement them in your business.

Bu let’s start with a quick definition to make sure we’re on the same page.

What is magnetic marketing?

Magnetic marketing is a promotional strategy that focuses on attracting your dream audience organically—getting them to come to you rather than the other way around.

A few clarifications:

• I didn’t “invent” magnetic marketing. As a concept, it’s been part of this industry for decades. In fact, Dan Kennedy branded it all the way back in 1993

• Magnetic marketing doesn’t have to replace cold outreach or other outbound strategies (like paid ads). You can implement it alongside them. If they work well for you and your budget, I’d never tell you to scrap them. Personally, though? I hate them, especially cold calls—and that’s why I now rely on my 🧲5 Pillars of Magnetic Marketing🧲 alone

• Why 5 pillars? You’ll find all kinds of tactics and combinations out there. But based on my experience and the results I’ve achieved for my clients, these 5 pillars are what bring the best results—when used together

And if you’re wondering, “WHAT results can I expect from magnetic marketing?”, picture this:

• As you’re sipping your favourite morning brew, you turn on your laptop and find warm leads waiting for you in your inbox 

• You’re finding it easier to sell your services because your dream clients understand exactly how working with you will benefit them

• You can confidently explain why they should choose you over your competitors

• You’re finally showing up on Google and attracting your audience organically

• You no longer have all your marketing eggs in the unreliable social media basket

• From your newsletter to your social media posts, you’re writing content more easily because you’re clear on your brand message and story

• You’ve gone from "just another option" to "THE go-to solution in your dream clients’ eyes"

This is what happens when you integrate my 5 Pillars of Magnetic Marketing in your business! Let’s look at them individually.

Giada Nizzoli’s 🧲5 Pillars of Magnetic Marketing🧲

(That’s me, by the way!)

Here are the core tactics and elements to focus on to start attracting your dream clients.

1. A fine-tuned brand message

• You must always be able to summarise exactly what you do, who for, and how this benefits them (example of a brand message that I fine-tuned for a fabulous client of mine: “We’re a boutique web design agency, digital consultancy, and learning platform helping female high-flyers reach new heights online”)

• Make your brand messaging clear and specific: don’t fall for vague and fancy-sounding buzzwords that don’t actually mean much (e.g. say “premium Canva templates for your social media” if that’s what you sell. NOT “social media solutions”)

• Keep your core message consistent across all your marketing materials. Otherwise, if you keep changing your focus and wording, it’ll be harder for your dream audience to remember what your business is about

2. A strategic brand story

• Storytelling in marketing leads to a 30% increase in conversions!

• But no I’m not talking about your entire backstory. Weave your brand story around your audience by positioning them as the hero. You? You’re the helpful guide—the Fairy Godmother to their Cinderella, in other words

• Empathise with your audience’s pain point, show them why you're the best person to solve it, and make them feel the difference they'll experience once they invest in you

• Get a head-start over your competitors by grabbing my FREE Storytell to Sell✨ workbook for female entrepreneurs

3. Website copy that cuts through the noise, connects, and converts

• Your website copy shouldn’t describe your business: it should actively SELL for you 24/7!

• So, it must include all the right conversion copy elements to take your audience from prospects to paying clients

• Use it to spin your brand story and keep your message consistent: connect with your audience based on their current pain points, position yourself as the best possible solution for them, paint a picture of their happy ending, and give them a strong call to action

4. SEO

• The majority of your audience don’t know about you, but they are out there looking for a solution to their problem

• If you haven’t optimised your website copy for the right keywords, your dream clients will find your competitors instead

• For example, my clients don’t usually find me because they googled ‘Crafty Copy’ or ‘Giada Nizzoli’. They were looking for keywords like ‘copywriter for female entrepreneurs’ or ‘website copywriting services’. So, you should incorporate the most relevant keywords for your business into your website copy

Disclaimer: nobody can guarantee a 1st page ranking!

But SEO-friendly website copy does give you the best chances of showing up in front of your target audience—and why exactly would you want to leave them to your competitors?

And blogging on your website regularly? It gives you an SEO boost and helps you attract the 95% of your audience who’re not ready to buy (yet).

5. Content that amplifies your brand message and story

• Your conversion-focused website copy will do the heavy-lifting when it comes to people who were actively looking for your types of services—or who’re ready to buy, by now. But as teased before, 95% of your audience are NOT there yet! That’s where your magnetic marketing content comes into play

• Depending on your strategy, this can be the blog on your website, the social media platforms where your audience is lurking, your newsletter, and so on

• Overall, your content should help you attract your target audience, retain them (when they’re not ready to buy), and then move them down the sales funnel (until they are)

• So, you must always write it with a strategy. Instead of creating content that only gets you likes and comment from your industry peers, refer to your brand message and story to craft magnetic marketing content that speaks to your actual dream audience 

Keep in mind that some of these strategies (like SEO and content marketing) are about the long-tem game. 

The sooner you put these foundations in place, though, the sooner you’ll see the first results.

And some other pillars (like a fine-tuned brand message)? You’ll feel the difference straightaway. How cool is that?!

Shall I put the 5 Pillars of Magnetic Marketing in place for your business?

Have you not been attracting many of your dream clients organically, so far?

Do you encounter a lot of resistance when it comes to pricing, perhaps because the prospects you attract don’t actually see the value of what you do?

Then it’s beyond time to put the 🧲5 Pillars of Magnetic Marketing🧲 in place—and stop relying on the pillars of sand that are vague messaging, weak copy, and content churned out without a strategy.

After all, I’m sure you’re already incredible at what you do (otherwise, you wouldn’t have received all those glowing testimonials and feedback). So, let me repackage it in a way that makes your dream clients go, “where do I sign up?!”

As a brand messaging consultant and website copywriter, I created a signature offer to implement all the 🧲5 Pillars of Magnetic Marketing🧲 in one go:

• A fine-tuned brand message

• A strategic brand story

• New website copy that cuts through the noise, connects, and converts—even when you’re sleeping or enjoying some well-deserved time off

• On-page SEO to include all the keywords your dream clients are looking for

• Frameworks and guidelines so that you can keep your brand messaging and story consistent when creating all of your content

Basically, with the 🧲Magnetic Message & Web Copy Makeover✨, I’ll take you from “just another option in your niche” to “THE go-to solution in your dream client’s eyes in 3 weeks—and make you feel like it, too.

More #crafty blog posts on this topic:

Forgot about brand messaging? Then your audience will forget about you. 

Or better: your business won’t pop into their minds when they’re finally ready to invest in the type of services or products you sell.

Shall we bypass this not-so-delightful scenario? 

Find out why you desperately need to work on your brand messaging (and yes, that’s before you write or invest in new copy).

Understanding brand messaging 

Let’s start with a simple definition.

What is brand messaging?

Brand messaging is the way you talk and write about your business, what you focus on the most, and how you convey your specific value proposition to your target audience in a way that resonates with THEM.

It’s how you communicate your mission, brand story, and personality across all of your marketing channels.

And, of course, in order to communicate them effectively… you first need to be crystal clear on what they actually are for your business!

Brand messaging examples

Brand messaging isn’t really something you can “see”. It’s more about how you make your audience feel about your business and what you help them focus on (and remember).

Still, I’m gonna share a couple of snippets to give you a flavour of just how big a difference this can make.

The following brand messaging examples are from the websites of two coaches for female entrepreneurs:

MG Coach uses a straight-to-the-point, matter-of-fact tone that inspires confidence. Even though her services help her clients improve their overall life too, her focus is clearly on business. More specifically, on getting results “faster, better, easier.”

Becky Stanton has an uplifting tone, which makes her clients feel empowered and sense an instant connection with her (e.g. “and the truth is, that magic is already inside of you.”). Her focus is on helping them create an abundant life overall.

See? They’re both coaches and both working with female entrepreneurs, but their brand messaging paints a completely different picture right from the start.

When you master this, you’ll start attracting and connecting with your dream clients—and repelling the wrong prospects, which is just as important.  

And what is a brand messaging framework?

A brand messaging framework is a document that clarifies elements like your value proposition, core focus, and tone of voice. It also includes guidelines on how to keep your communication consistent when talking about your business.

That way, it doesn’t matter if it’s just you, if you have a team, or if you’re planning on outsourcing some aspects of your business: a brand messaging framework will ensure that its focus stays consistent no matter who’s writing about it, when, and on what channel.

Why you need brand messaging—before hiring a copywriter

And for full transparency: this comes from someone who used to be known for her standalone copywriting services.

One of the main reasons why I pivoted and swapped them for a brand messaging & website copy offer?

Because I told you: you really do need to fine-tune your brand messaging before hiring a copywriter.

And I had to learn that the hard way.

I’ll tell you why through some examples, but let’s first focus on those core reasons.

1. Without clear brand messaging, you’re “just another option in your niche”

… and you’d be leaving a ton of money on the table. 

Because if you:

❌ can’t communicate what sets you apart from your competitors

❌ haven’t got a clear and well-defined tone of voice—instead, you keep using the same sentences and buzzwords as your competition

❌don’t know how to talk about your services or products in a way that resonates with your audience

… why should your dream prospects choose you instead of your competitors?

Brand messaging, on the other hand, allows you to fine-tune your value proposition and communication so that they connect with your specific audience.

That way, choosing you will become a no-brainer.

2. If you’re not clear on it, you can’t expect your copywriter to convey your brand message through your copy

Newsflash: copywriters can’t read minds (yet).

That’s why, before starting a project, they’ll get you to fill in a brief. If you’ve never thought about your brand messaging, though, you won’t be able to do that. Or you’d end up giving extremely vague answers… which would then lead to extremely vague copy.

For example, before becoming a brand messaging consultant as well as a copywriter, I worked with clients who’d answer like “oh, we REALLY care.” The question? “What sets you apart from your competitors.” 

You can see why that wouldn’t be enough, now, can’t you?

Or a fellow copywriter told me that a client expected her to nail their tone of voice even though all they had told her about it was: “our tone of voice? We’re like an oat milk latte.”

Instead, when you’re clear on your brand message, a copywriter will be able to clarify and amplify those core concepts through your copy. And match your specific tone of voice. And, overall, craft strategic copy that actually converts.

3. You’d end up confusing your audience whenever you write or talk about your business

When I used to offer standalone website copywriting services, my clients would obviously receive strategic words that positioned them as THE go-to solution in their dream audience’s eyes.

But then I realised there was a big problem:

sure, the website copy itself kept working in the background for them… but when those clients wrote about their business on social media, their blog, and other channels? 

Most of them would end up muddling that core message.

Or making their own tone of voice sound off. Or go from “here’s what we can do for you” to “we are passionate about this and that and blah blah boring”.

And that’s something I see online ALL. THE. TIME.

❌ The website copy tells one story (e.g. “I’m a graphic designer on a mission”)

❌ Their Instagram bio offers a different business summary (e.g. “I offer graphic design services for solopreneurs”)

❌ So does their LinkedIn headline (“I’ve completed +100 graphic design projects and social media templates for my clients”)

❌ So do their social media posts (“I’m here to make your brand  more colourful.”)

❌ And so on

That’s why I eventually introduced brand messaging guidelines and a storytelling framework as part of my signature offer—to make it a breeze for my clients to tell a consistent narrative and stay true to their brand messaging whenever they talk or write about their business.

Because here’s the truth: if your focus keeps changing, you can’t expect your audience to think of you when they’re finally ready to invest!

The right brand messaging helps your dream audience understand and remember exactly what you do and how it’ll benefit them. 

So, make sure you focus on clarifying it first. And always keep it consistent.

Set yourself up for success with the🧲Magnetic Message & Web Copy Makeover✨

By now, I’m sure you understand the importance of a clear brand messaging framework, but… I get it: it’s not easy to define it when you’re so close to your business.

After all, what you’re personally excited about (“I’m so passionate about my work”) is unlikely to be what your audience needs to hear.

Well, that’s one of the reasons why I’ve become a brand messaging consultant as well as a copywriter: to unlock and fine-tune my clients’ core message and brand story.

Perfect for fellow female founders and service providers, the 🧲Magnetic Message & Web Copy Makeover✨ will give you:

🧲 A well-defined brand message and story to grab your dream audience’s attention, make you stand out against all competitors, and position you as a no-brainer. Not only will I use them to craft your new copy: I’ll also create some bespoke frameworks so that you can keep them consistent and use them to guide all your future content and communications

🧲 On-page SEO and keywords to help your dream audience find you organically

✨ Clear website copy that cuts through the noise, connects, and converts—even when you’re sleeping

Failing to define your brand message would make you forgettable. Investing in the 🧲Magnetic Message & Web Copy Makeover✨ will turn you into THE go-to solution in your dream audience’s eyes.

More #crafty blog posts on this topic:

Sure, stories entertain, but did you know they could sell, too?

Yes. Using storytelling in marketing can really help you stand out from a crowd of ‘buy-this-now’ competitors.

It can make your audience think, “hey, she really gets me!” and “this brand can definitely help me.”

But here’s the problem: in most cases, you’ve either ignored storytelling altogether or… you’ve been spinning the wrong story.

Here’s why (and how to fix it so that you can actually start using storytelling as a marketing strategy).

Storytelling in marketing 1-0-OnceUponATime

Excuse the cheeky pun.

What does storytelling mean in marketing?

In marketing, storytelling means using a narrative (literally “telling a story”) to communicate a message to your audience. 

This can take all kinds of different forms.

For example, storytelling as a marketing tool could involve long-form copy on a sales page, something that paints a picture of how your life feels right now and shows you the transformation you’ll experience after investing in that offer.

It could be a snappier social media post talking about how you took someone from A to B.

And… anything in between.

Now, don’t worry: it’s not about creating all sorts of characters and plots! You’re not writing a novel, after all.

Storytelling in marketing is simply about showing some kind of progression or transformation through your copy and content. 

I’ll give you a proper storytelling marketing example later down the article, but first…

Why is storytelling important in marketing?

Storytelling is important in marketing because it helps you grab the attention of your specific target audience and make them want to invest in you. It also makes it easier for them to remember you.

And this isn’t my opinion: it’s a #fact. There’s an actual science and psychology behind marketing through storytelling!

Some quick stats to put marketing storytelling in context

• Some specific chemicals are released in our brain when we’re told a story. Cortisol helps us formulate memories, dopamine regulates our emotional response, and oxytocin creates or maintains a connection because it’s associated with empathy

• No wonder facts are 22 times more likely to be remembered when they’re part of a story! And being noticed and remembered can make all the difference for your business, especially since your audience is exposed to 6,000-10,000 marketing messages EVERY. SINGLE. DAY (yes, really)

• Storytelling in marketing leads to a 30% increase in conversions. So, you’re A LOT more likely to turn those prospects into paying clients!

Why you might have been telling the wrong story

Using storytelling in marketing isn’t enough to succeed. You also need to tell the right story.

And here’s the mistake I encounter the most whenever I review existing marketing copy and content:

most business owners make this story about themselves.

Is that the case for you?

It might be if any of these sentences sound familiar:

• “I couldn’t be more excited to announce that…”

• “I started this business ten years ago, and it taught me that…”

• “I’m passionate about what I do. That’s why I decided to turn it into my business.”

Those are some bad (but extremely common) marketing storytelling examples.

Now, don’t get me wrong: I’m NOT saying your story hasn’t got a place in your marketing. Not at all!

For example:

• Can your own story inspire your ideal client to take action?

• Is there a particular anecdote that can resonate with them based on their current situation?

• Can your background show them why they should choose you instead of your competitors?

• Does your story feed into a bigger mission that your audience is also on board with?

Then, go on, and share those stories! 

And let’s not forget that personal stories can help you grow your own personal brand (well, it’s in the name).

Just… don’t plan your entire website copy and storytelling content around them.

“Then, what type of storytelling in marketing SHOULD I use, Giada?”

Why, I’m so glad you asked!

How you can start attracting (and converting) your audience by using copywriting and content marketing storytelling ✏️

There is ONE story you should tell ALL. THE. TIME.

The core of your content and communication should be based around it, too.

And when you get this brand story right? That’s when your storytelling in marketing becomes a lead-generating machine.

1. Understand and accept that your audience is the hero of your brand story

Sorry, I don’t mean to rain on your parade, but:

(PS: I highly recommend his book, Building A Storybrand)

So, whenever you’re using storytelling in marketing, remember that the trick is to make them the protagonist of your overall brand story.

“But Giada, where does that leave ME?!”

2. Position yourself/your brand as the guide

Even though you’re not the hero, you still have a pretty cool part:

you’re the wise, trusted, and helpful guide.

You’re the Fairy Godmother to their Cinderella. The Obi Wan to their Luke Skywalker. 

In other words, you are the one who can help the hero get to their happy ending (if they invest in your brand).

3. Tell their story

Now, I’m not gonna lie: I have a bespoke, proven framework for my web copy creation and storytelling content strategy.

So, I can’t reveal every single ingredient inside my secret sauce (it wouldn’t be fair on the badass clients who pay for it, would it?)

But, to give you a general idea, here are the core parts of that story:

• INITIAL SITUATION: the hero (= your dream client) has some kind of pain point that’s making their life or business more complicated, stressful, overwhelming, etc.

• INCITING INCIDENT: the hero meets a guide who offers them the tools to solve it. In fact, this guide has already helped other heroes overcome that initial struggle!

• HAPPY ENDING: if the hero decides to invest in that guide, they will replace their current pain point with a positive outcome. They’ll go through a transformation and feel confident, empowered, relaxed, etc.

That’s what you should base your brand story on.

Not how passionate you are about collaborating with your clients. Not how excited you are to send them your products. 

Successful storytelling in marketing is about how your brand can solve your hero’s problem and offer them a happy ending. 

4. Amplify your content marketing storytelling by sticking to the same story

That brand story should be extremely clear on your website in particular.

Sadly, here’s another common problem when it comes to brand messaging and copy: each channel seems to tell a different story or focus on a separate aspect of it.

If you want your audience to understand and remember your story, you need to tell a consistent one. Brand story marketing won’t work if that narrative is unclear on all over the place. 

Sure, some elements will change slightly depending on the format and campaign.

For example, if your client is experiencing three core pain points, you can tackle each of them individually in a different social media post.

But every piece of your content marketing storytelling strategy should still refer to that overall narrative. 

Basically, you want your audience to know that, if they want to solve their current problem and achieve their happy ending, YOU are the best possible brand for it.

You can’t do that effectively if your message and story get muddled whenever you write or speak about them. 

Get my free workbook to use storytelling in marketing

Tell a brand story that SELLS with the 🧲Magnetic Message & Web Copy Makeover✨

Are you ready to unlock the power of emotional storytelling in marketing? 

I’ve designed an offer that’ll do that for you. And take you from “just another option” to “THE go-to solution in your dream client’s eyes” in 3 weeks.

Perfect for fellow female founders and service providers, the 🧲Magnetic Message & Web Copy Makeover✨ consists of 3 core parts:

🧲 A strategic storytelling framework to grab your dream audience’s attention, make you stand out against competitors, and position your brand as a no-brainer (psst: you’ll then get to use it to guide ALL your future content and keep it consistent. No risk of your brand story getting lost in translation)

🧲 On-page SEO and all the keywords that your dream audience is googling: let’s help them find YOU organically instead of letting them go straight to your competitors!

✨ Clear website copy that cuts through the noise, connects, and converts… even when you’re sleeping, focusing on other aspects of your business, or taking some well-deserved time off

Storytelling in marketing can set you apart from all competitors… if you use it correctly.

Leave the actual copy and strategy to a professional, and simplify your content creation by receiving a bespoke, repeatable framework for it.

More #crafty blog posts on this topic:

So, you’ve heard about website copy reviews, but… what do they actually include? And, most importantly, are they the right investment for your business right now?

Let’s find out (objectively).

Website copy reviews 101

First of all, a simple definition:

What is a website copy review?

A website copy review (or audit or critique) is an unbiased analysis of the written copy that’s currently on your website, with feedback and actionable suggestions to show you exactly how you can improve it.

Basically, an audit:

• identifies what’s been holding you back from a website copywriting point of view

• finds untapped opportunities

• tells you how to bridge that gap

That way, you can then fix the copy on your own following those points.

What’s included in a website copy review?

This really depends on who you work with.

In most cases, however, a website copy audit looks at things like:

• Is your core message clear and simple to understand?

• Does the top section of your homepage immediately clarify exactly what you do, who your products/services are for, and how they can benefit them?

• Does it include all the elements needed to maximise conversions, from pain point agitation to tackling your audience’s most common concerns?

• Is your tone of voice consistent?

• Is your copy easy to skim and digest, or does it compromise UX and readability?

• Have you used your SEO keywords correctly?

• Does it include a clear and unmissable call to action?

Plus, I usually end up catching many more technical copy mistakes that have secretly been working against my clients.

For example, did you know that using headings just to highlight your text visually is one of the worst things you can do for your SEO? And that you shouldn’t have the exact same clickable text more than once on the same page?

There are all kinds of problems that can be identified during a copy review!

But, at the same time, let’s be clear:

What’s NOT part of a website copy review?

• An actual rewrite. An audit is about helping you optimise what you already have. So, a website website copywriter will tell you what needs changing and how. Then, you will be the one who puts that into practice. That’s why a copy audit is much cheaper than traditional copywriting services

• A proofreading service. Most writers will point out obvious grammatical and punctuation mistakes. However, that’s not the point of an audit since… you’ll probably have to rewrite most of that copy anyway!

• Technical/SEO audit. We’re talking about a website copy review, not a full website audit. Copy audits are carried out by copywriters, so that’s all we deal with: the word side of things (not website speed, Schema markup, and stuff like that). And, once again, a review is about optimising what’s already there. If you haven’t got any keywords at all, you can’t expect a copywriter to create an SEO plan from scratch during an audit. However, if you did optimise your current copy for certain keywords, most writers will let you know how to use them to maximise your chances of ranking higher than your competitors (I sure will!)

So, is a website copy review the best option for my business?

I’ll be honest: no.

If your current website copy hasn’t been bringing you the results you were hoping for, the best option is some brand new copy written from scratch by a professional writer.

However, hiring an expert to review your website copy is indeed the (second) best option for your business if you genuinely can’t afford to invest in new copywriting services just yet.

It’s definitely better than 

• Hiring the cheapest writer you can find (only to get more directionless copy written without a strategy)

• Using AI writing tools (ugh, don’t let me get started!)

What are the benefits of a website copy review?

In a nutshell:

• As they say, “You can’t read the label from inside the jar”. Being so close to your business makes it much harder (and more dangerous) to write about it in a way that actually speaks to your audience, and because you’re not a copywriter, it’s totally normal that you’re not familiar with the best practices to maximise conversions. Instead, an audit is objective and carried out by an expert. No more guesswork!

• You’ll simplify your message and start speaking to your audience

• You’ll increase your conversions (=more leads, sales, and money)

• Your website copy will finally start working instead of feeling like a placeholder 

• From social media posts to newsletters and more, you’ll find it much easier to talk and write about your business once you put those suggestions into practice

My website copy audit for ambitious female entrepreneurs 🔥

Now that you know all this, does this one-off investment sound like the best option for you right now?

Then check out my website copy review deal. 

It starts with a project planner for you to fill in so that I can learn all about your brand, audience, challenges, and goals. I’ll then review the copy of up to 5 of your current website pages (your homepage, since that’s the most important, and 4 more chosen by you).

Within 3 working days from the project’s starting date, you’ll then receive:

• An in-depth document full of comments, feedback, and actionable suggestions

• A checklist to help you prioritise them and put them into practice (without feeling overwhelmed)

• A screenshare video recording going over the main points

• Optional: a 20-minute consultation to answer your questions (should you have any)

All for a one-off investment of £450.

If the words on your website haven’t been generating many leads and sales, they won’t magically begin to do that “one day”.

It’s clearly time to do something about it. The sooner you book a website copy review, the sooner you can fix all those problems and start seeing the first results.

More #crafty blog posts on this topic:

By 2025, the AI market is expected to reach $60 billion and eliminate 85 million jobs.

“That’s crazy! How can you NOT be scared that AI will steal all your work, Giada?!”

This isn’t about me crazy, overly optimistic, brave, or anything like that (although I can totally see myself going all Sarah Connor when fighting Jarvis the-AI-writing-assistant).

I’m just being realistic.

First things first: what exactly is AI copywriting?

AI copywriting consists of tools that generate marketing copy automatically after being given some information and parameters to follow.

I’d say there are two main types of AI copywriting strategies:

• Trusting these ‘robots’ alone (I guess we haven’t learned anything from The Matrix, have we?)

• Hiring some so-called ‘AI writers’ to use one of these tools and then make the text more presentable by editing or adding to it

I was actually approached by a prospect asking me to do the latter (spoiler alert: I refused).

Still, more and more businesses are relying on one of these AI copywriting strategies.

And yet…

5 reasons why I’m not worried about AI copywriting tools StEaLiNg My JoB

And, just so you know, I wrote this entire article myself. No AI involved.

I practice what I preach, yaknow?

1. AI copywriting isn’t actually that good at the moment

In most cases, AI copywriting is grammatically correct. In fact, what these tools come up with doesn’t look any different from what some humans can write (and please note how I said ‘humans’, not ‘professional copywriters’).

Is it effective, though? 

I’ll let you judge for yourself.

I’ve asked an AI copywriting tool to come up with three potential taglines for my own business (if you’re new around here, hi: I’m a copywriter for female entrepreneurs).

Here’s what it had in store for me. Ready?

I mean, you’re more than welcome to steal them if you feel like telling your audience that you’re smarter than them.

Me? I’m pretty sure I’ll pass, thank you very much.

(Although the third one is pretty catchy, I’ve got to admit: I’m now repeating it in my head in the same tune as “You’ve got the peaches, I got the cream” from Pour Some Sugar on Me.)

2. It goes against Google’s guidelines

Now, I’m sure all the AI copywriting fanboys are going to argue that Google hasn’t got the ability to detect AI-generated content in the first place. 

Good point.

But still: this doesn’t change the fact that AI-generated content does go against its guidelines.

As a human copywriter, I’ve reached Google’s first page countless times, both through my own web pages/blog posts and those I’ve written for my clients.

I’ll never recommend doing anything that goes against this search engine’s guidelines.

Just like buying backlinks or creating link farms, it can easily backfire.

3. Writing is actually the smallest part of my job as a copywriter

Let’s say you’ve decided to hire me to write some blog posts for your brand. Here are just some of the things I do before I type a single letter:

• I ask you all the right questions in my project planner and carefully review your answers so that I can fully understand what your brand is about and what sets you apart

• I analyse your target audience and figure out how your business can make their life better

• I ask for your input as an expert in that field (most of my clients send me some bullet points I can then use in the actual article)

• I then research the actual subject

• I perform keyword research to find the right terms to help your blog post show up on Google and be found by your actual audience

• I look at the top-ranking blog posts for that keyword and analyse them: how can I make your article the very best out of all of them? What gaps need to be filled? 

• I find the right call to action to turn some of those readers into leads: this must be relevant to their current stage of awareness and their position in the funnel

Only then do I start writing my first draft.

Without all the preparation and research behind it, though, it would only consist of ‘words’.

Sure, words that might read well. Words that might make sense grammatically. 

But still… words written without a strategy! Without really taking your unique brand and audience into consideration. Without adding anything beyond what these tools can find on Google.

Basically, words that don’t translate into actual results.

4. Robots aren’t human but your audience is

Hey, if I’m wrong and you actually sell to a bunch of androids, ignore me and choose the first AI copywriting tool you find. 

Marketing to humans?

Then you need a human copywriter.

Someone who can come up with creative ideas while still making your message crystal clear.

Someone who can understand your audience’s pain points, stir them, and present your offer as the solution.

Someone who can paint a picture of how much better their life or business will feel once they’ve invested in it.

And, to do all this, that someone needs to have a freakin’ brain and heartbeat.

5. The kind of businesses that rely on AI copywriting aren’t my dream clients, anyway

Don’t get me wrong: I do think some copywriters and, especially, content writers will lose their jobs to AI copywriting tools.

After all, as we’ve already seen, plenty of businesses are already relying on them.

But what type of clients are they?

• Cynthia who tells me “I could write it myself, I just haven’t got time.”

• Alex who pays £10 for a 1000-word blog post on Upwork

• John who expects his writers to come up with five pages of website copy without even giving them a brief

And what do Cynthia, Alex, and John have in common?

👉 They don’t value the work and expertise of a professional copywriter.

Simple as that. 

So, this isn’t a drill: anyone who works with Cynthia, Alex, or John SHOULD be worried about AI. 

Writers working with badass clients who’re incredible at what they do but understand they need to trust a copywriter when it comes to words?

We can relax.

(Or stress over something else entirely, of course.)

So, will AI take over copywriting?

In my not-so-humble opinion, NO: AI won’t take over copywriting any time soon. Not for professional copywriters, at least.

It will, however, make things more difficult for writers who’re happy to be paid peanuts on Upwork and Fiverr.

If a client is only buying ‘words’ (and not ‘a strategy’, ‘my expertise’, or ‘the results I can bring them’), then they can already get them even cheaper through these AI copywriting tools.

I don’t sell ‘words’, though.

I offer:

• Tangible results

• Higher leads and sales

• Being seen as a though-leading expert in your field

• Becoming the go-to solution in your dream audience’s eyes

Sounds good? Let’s collaborate. For anything less, I’m sure a robot can help you 🤖

More #crafty blog posts on this topic:

“It’s MY business: how can a copywriter write in my brand voice without sounding… off?!”

First of all, let me be completely honest.

I get it: outsourcing is SCARY (and your question is legit)

I’m a copywriter, so I’ve never had to worry about having someone else write for me—although I have actually written for some fellow writers before, which helped them look at their business with fresh eyes.

Still, I’ve had a similar concern when outsourcing other aspects of my business:

• “How will this graphic designer be able to create a logo that represents MY business?” (spoiler alert: she did)

• “Will this professional photographer really be able to take pictures in a way that showcases MY brand?” (spoiler alert: she freakin’ did, too!)

It’s normal. Because let’s face it: our brand is our baby.

Whether you’re a woman solopreneur or run a female-founded business, you’re invested in it. 

The thought of trusting an external person with it? An I-want-to-hide-in-a-corner-forever kind of scary.

Here’s an enquiry that I’ve received from a fellow female entrepreneur looking for ghostwriting services a while back:

After explaining my process, she decided to take the leap and… guess what? 

This was her feedback:

So, the answer to your initial question is YES. A good copywriter can totally write in your brand voice.

In fact, that’s literally what we do for a living. It’d be pretty bad if we sucked at it, don’t you think?

How to ensure that a copywriter matches your brand voice

Now, while a copywriter should be able to match your brand voice, here comes the truth bomb: we can’t read minds (yet).

So, for us to write like your company or personal brand, we do need something from you.

1. Work with a professional copywriter instead of looking for cheap work on Fiverr

First things first: if you’re thinking of finding the cheapest writer on content mills like Fiverr or Upwork and paying them £20 for a 1000-word blog post, you can’t expect them to match your brand voice.

A real copywriter will spend more time doing the actual research than… writing. For real. And how can you expect someone to take the time to understand your brand, audience, and voice if you’re only paying them peanuts? 🥜

So, my advice is to look for a writer who’s running their own copywriting business and also has an actual brand rather than a desperate freelancer struggling to make ends meet on these platforms.

• Ask your contacts if they can recommend a reliable copywriter

• Look for one on Google or LinkedIn

Then, check out their website and portfolio: do their writing samples sound different from each other?

Congratulations: you’ve found someone who can match different brand voices.

What now?

2. Share your brand bible with them

This is actually what I told my client when she approached me with that initial question:

the best way to ensure that a copywriter can write in your brand voice is to… share your brand bible or tone of voice guidelines with them. Duh. 

These documents are what allows you to keep all of your communication consistent.

For example, some of the points that I’ve seen in other brands’ guidelines are:

• Always use the Oxford comma

• Unless talking about a specific example, opt for inclusive language like ‘parents’ instead of ‘mummy & daddy’

• Refer to BIPOC as ‘marginalised communities’ rather than ‘minorities’

• Avoid words related to addiction like ‘-aholic’ variations (e.g. ‘shopaholic’) or ‘junkie’

• Use short paragraphs and punchy sentences more often than longer alternatives

• Preferred usage: ‘our herd’ instead of ‘our employees’, ‘bikes’ instead of ‘bicycles’, ‘complimentary’ instead of ‘free’...

• The adjectives that we use to describe our brand: ‘premium’, ‘luxury’...

When you provide your copywriter with such a comprehensive document, there won’t be any risk of them using the wrong word for your style or writing in a way that doesn’t match your other marketing materials.

3. “What if I haven’t got a brand bible? Am I DOOMED?!” 

Not at all!

And don’t worry: this tends to be the case for at least half of my clients, especially solopreneurs and fairly new businesses.

If you haven’t got a brand bible or tone of voice guidelines, you can tell your copywriter how you’d like to sound:

• By describing your ideal voice (e.g. friendly, confident, bold, etc.)

• By linking to some examples of brands whose voices you admire

Mind you: this doesn’t mean you should copy them! But it’ll help point your new copywriter in the right direction.

And if you are the brand:

• Link to some examples of your own tone of voice in action (e.g. a newsletter you wrote)

• If possible, provide a video or audio recording, too (e.g. a social media video in which you’re talking about your business)

• Personally, I’d also ask for your permission to record our initial call so that I can then refer to it and write your copy in the way you talk

Either way, before I start writing for my new clients, I always ask them to fill in my project planner. One section is entirely about tone of voice. So, if you haven’t got a brand bible, you’ll also get to circle some adjectives that best describe yours.

To put it into perspective, here are some examples of how some famous brands describe their own voice:

• “clear, genuine and with a bit of dry humor” - MailChimp

• “strong, confident and aggressive” - Harley Davidson

• “witty, elegant and classic” - Tiffany

They make sense, don’t they?

That’s why adjectives can be an excellent starting point! A professional copywriter won’t leave it at that, though.

Written examples, videos, and audio recordings are what makes it oh-so-much-easier for us to sound like you.

Working with me: my words, your brand voice🖊

Now that you know that a copywriter can totally write in your brand voice, have you already found one?

If you’re interested in strategic website copy or blog posts, I can help. And you already know my process to match a brand’s tone of voice. Nice one!

I specialise in helping ambitious entrepreneurs become THE go-to solution in their dream audience’s eyes.

My secret? Well, it’s not that much of a secret as it’s plastered all over my website, but it’s all about:

• using the right SEO strategies to attract your target customers in the first place

• impressing them with copy that was written with their needs in mind

• positioning your brand as the most logical solution to their pain points

More #crafty blog posts on this topic:

You’re probably wondering how long should a web page be so that it can rank higher on Google, but here’s the thing: the optimal web page length for your business website shouldn’t be just about SEO.

Let me show you what you should focus on for the best results and conversions. 

Understanding optimal web page lengths

From your home to landing pages and your contact section, here’s what to consider when writing your website copy.

How long should a web page be for SEO?

Take if from a professional website copywriter: when it comes to SEO, a web page should be at least 300 words long. 

This is because Google tends to classify anything below that word count as ‘thin’ or ‘low-quality’ content. 

Think about it: whenever a user types a keyword or some kind of query (e.g. in our case ‘how long should a web page be?’), this search engine wants them to find the best possible answer.

Can that really be given in less than 300 words?

Unlikely.

If, instead of the blog post that you’re reading right now, I had written a couple of paragraphs telling you to aim for at least 300 words, I would not have given you a good enough answer.

Why? Because there’s so much more to take into account!

Google knows this. So, if you try and get away with 150 words or so while most of your competitors dish out 600, 1000, or +2000 word pages, Google is not gonna trust your answer.

So, does this mean that the longer the better when it comes to web page length? 

Actually, no.

Focus on VALUE over fluff or strict word counts!

While 300 words is an important starting point, you should always focus on writing copy that serves the specific purpose of that web page on your business website.

Because this varies, there isn’t a one-size-fits-all answer for web page length.

There is absolutely no point in stuffing your web pages with useless or repetitive sections, nor using twenty words when four could do just so you can obtain a longer word count. 

No point.

You’re just going to bore or scare your readers away… and that will backfire from an SEO point of view too. If too many visitors abandon your website too quickly, you’ll end up with a high bounce rate, and Google doesn’t like that. 

And let’s be realistic: from your home to your About or a Sustainability page, that will be over 300 words. Even if you’re not actively striving for that number.

A popular exception is the Contact page: I mean, do you really have that much to say by that point, other than a couple of paragraphs that further encourage your visitors to get in touch?

I doubt it. 

I mean, if you do, that’s great. But, if you don’t, don’t worry: having one or two pages that are shorter than 300 words isn’t going to penalise you on Google.

Just as long as your core pages (e.g. home, about, services, etc.) are a bit longer.

How long should a landing page be?

There’s no right length for sales or landing pages. However, while they should still be at least 300 words (like other standard pages) from an SEO point of view, it’s only logical to have much longer landing pages.

Why?

Because they must be optimised for conversions and move your visitors aaaaaall the way down the funnel. 

Can you really do that in 300 words?

Maybe, if those who find your landing page are already towards the bottom of the sales funnel.

In most cases, however, the answer is a big fat NO.

Are you asking them to give you their email address in exchange for a free ebook? That’s not a big commitment, so a fairly short landing page will do.

Are you asking them to invest thousands of pounds into your high-ticket programme? Then your landing page will need to be waaaaaaaaay longer. 

Not for SEO reasons, but simply because… well, you must convince these people to part with thousands of pounds! 

And, for this to happen, you’ll need to:

• agitate their current pain points

• tackle all of their most common worries and potential objections

• show social proof

• paint an irresistible picture of what their reality will look like once they’ve invested in your products or services

Basically, you need more words. 

Best practices when it comes to web page length

While I always recommend remembering that magic number (a minimum of 300 words), here’s what you should actually focus on when writing copy for your business website.

1. Write excellent copy where EVERY. WORD. MATTERS.

Here’s the thing: when it comes to word counts, best practices change, and people have more opinions than on the Game of Thrones finale.

For real.

While 300 words is a consistent number since it’s one of Google’s ranking factors, you’ll find blog posts telling you to only publish content over 1000 words.

No, actually, 1500.

No, wait! +2500.

Honestly? Forget about all that.

So, focus on strategic website copy that grabs your audience’s attention, show them why you’re the best at what you do, proves how your products or services can benefit them, and helps them move down the funnel.

That’s it.

Don’t get too hung up on specific word counts!

2. Make your above-the-fold copy unmissable

Regardless of how long a web page should be and all that, let’s be realistic: nobody will read the entire thing if the first part doesn’t hook them in.

Your above-the-fold content consists of everything that your website visitors can see before they scroll down.

Its aim is to convince them to stick around and read the rest, which is why it’s the most important part of your page. No wonder users spend over half of their page-viewing time above the fold!

For example, when it comes to your home page, your above-the-fold copy should convey:

• Exactly what you do

• For whom

• Why that matters/how it benefits your target audience

3. Use headings

Nobody likes a page full of lines and lines of text in the exact same size!

You need to use headings to help your readers read or skim your page without getting put off by a huge wall of text.

Plus, headings are excellent for SEO, too: they’re ideal to create a hierarchical structure and use your keywords strategically.

4. Break up your text even further

Headings aren’t the only way to break up your text. 

For example, to further facilitate readability you could use:

• Bullet points (how meta!)

• Different sections

• Images

• CTA buttons

No matter how long your web pages are, using these tricks (together with the right copy, of course) will help readers stick around and take action.

Grab the right words for your female-founded business website

Now that you know how long web pages should be (and why it doesn’t always matter that much), you have two options: write them on your own, or outsource them to a professional.

If you’re a fellow copywriter, the first option makes a lot of sense.

Not your area of expertise?

I’m a website copywriter & brand messaging consultant turning female entrepreneurs into THE go-to solution in their dream audience’s eyes.

My copy will allow you to attract more visitors organically, turn them into leads and sales, and stand out against your competitors.

Let me fill your website with copy that brings actually results, not just ‘words on a page’.

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